Constitution

BA Constitution 2003. Revised March 2011.


1 Name
The name of the Association shall be the Bloomsbury Association
(incorporating Bloomsbury Community Association).


2 Objects


2.1 Geographic Area:
The Association is established in the geographic/ neighbourhood area
bounded by Tottenham Court Road (West), High Holborn (South), Woburn
Place/ Southampton Row (East) and Euston Road (North).
This area is within the wards of Bloomsbury and Holborn & Covent Garden as per existing ward boundaries 2011. We may also comment on any license or planning applications or community safety matter in the surrounding geographic area that we feel may have an impact on our quality of life, architectural heritage and the built environment and community safety.

2.2 Purpose
2.2.1 To furthering the social economic and environmental well-being of
individuals who live, work, study within the neighbourhood area of
Bloomsbury.


2.2.2 To stimulate public interest in the Bloomsbury area, promote high
standards of planning and architecture in the area and to secure the
preservation, protection, development and improvement of buildings or
features of historic or public interest in the area.

2.2.3 To advance matters relating to environmental and social welfare.


2.2.4 To address statutory legislation relating to planning, licensing,
transport and crime related issues in the area.


2.2.5 To promote the carrying on of trades, professions or other businesses
and cultural activities in the area.


In furtherance of these purposes the Association may:

2.2.6 Undertake research into social, economic or environmental matters
within the area and disseminate the results thereof.


2.2.7 Promote or assist in promoting activities of a charitable nature
throughout the area, or those that we feel will be of benefit to the area.


2.2.8 Make surveys and prepare maps and plans in relation to any place,
erection or building of public utility or historic interest within the area.


2.2.9 Have power to do all lawful things as are necessary for the
achievement of the objects.


2.2.10 Maintain a web site at bloomsburyassociation.org.uk


2.2.11 Work in partnership with neighbouring groups, organisations, police
and local authorities.


3 Membership


Membership of the Association shall be open to:

Full Member
Individuals living in the Bloomsbury neighbourhood area, as described in
article 2.2, including resident and tenant groups/ associations, student bodies
and elected members whose ward falls within the neighbourhood area of
Bloomsbury.


Associate Member
Any individual who has an interest in the neighbourhood area or who is
working from an address in the neighbourhood area.


Affiliated Member
Any business or institution that operates from an address within in the
neighbourhood area and is approved by the Executive Committee.


Non-Executive Committee Member
The Executive Committee may invite any individual who has expertise
which is of benefit to the association, to sit on that committee as an advisor,
but has no voting rights.


3.1 Voting Rights


Full Members: Full voting rights
Associate Members: No voting rights
Affiliated Members: No voting rights


3.2 Termination of Membership
The Association shall have the right for good and sufficient reason to
terminate the membership of any individual member, at the request of a
meeting by a simple majority and after the individual member has had the
right to reply.


3.2 Subscriptions
The annual subscription shall be such sum as the Executive Committee shall
from time to time decide.

Senior Citizens, students, unemployed and permanently disabled persons
will be exempt from any subscription charge.

The subscriptions shall be payable yearly, as from 1st April. Members
joining on or after 1st January will be valid members of the Association until
31st March of the following year.

Meetings:
An Annual General Meeting will be held within 15 months of the previous
Annual General Meeting to receive the Executive Committee’s report and
accounts and to elect officers and members of the Executive Committee.
At the Annual General Meeting all candidates standing as an officer and/or
an Executive member of the Association should be asked by the Chair to
speak to the meeting.

The Committee shall decide when ordinary general meetings of the
association will take place and will give at least fourteen days notice as to
when the Annual General Meeting will be held. A Special General Meeting
of the Association shall be held within thirty days of receipt of a written
request signed by members representing not less than 10 percent of existing
full members of the Association whose subscriptions (if any) are fully paid
up.


4.1 Voting
Each full member of the Association shall have one vote at any General
Meeting of the Association. Members of the Association will only be
entitled to vote if they have been a full member of the Association for a
period of not less than 30 days prior to the Annual General Meeting.
The questions arising at any such meeting shall be decided by a simple
majority of those present and entitled to vote thereat. In the case of an
equality of votes, the Chairman of the Meeting will have a second or casting
vote.


4.2 Minutes
Minutes books shall be kept by the Association, the Executive Committee
and all other Committees and the appropriate secretary shall enter therein a
record of all the proceedings and resolutions.


4.3 Officers and Nominations
Nominations for the election of Executive Committee members shall be
made at or before the Annual General Meeting. Each such nomination must
be supported by a full member and the consent of the proposed nominee
must first have been obtained.


If nominations exceed the number of vacancies, a ballot shall take place in
such a manner as may be determined. Members of the Executive Committee
shall be appointed annually at the Annual General Meeting of the
Association. Ongoing members may be re-appointed.

Only full members over the age of eighteen shall be eligible for election as
Executive Committee members.


The Annual General Meeting shall elect: Chair, Secretary, and Treasurer
and two other Executive Committee members, all of whom shall relinquish
their Executive posts every year and shall be eligible for re-election at the
Annual General Meeting plus any Non-Executive committee members.
If an Executive Committee member does not attend three consecutive
Executive meetings of the BA without good reason, that member may be
invited to resign.


4.4 Executive Committee
The Executive Committee shall consist of the Chair, Officers and two other
persons, appointed by the AGM. The Committee shall have the power to coopt two further full members plus non-executive members.


In the case of an equality of votes the Chair of the meeting shall have a
casting vote.

The Executive Committee shall, having decided when the Annual General
Meeting will be held, give at least fourteen days notice to all of its members
and will publicise this date locally (Web site and email).


One officer and four Executive members are needed to form a quorum at an
Executive Committee Meeting.


The Executive Committee shall have the power to fill casual vacancies
occurring among the Officers and Executive Members of the Association
until the next General Meeting at which the vacancies shall be filled.

Sub-Committees
The Executive Committee shall have the power to appoint such SubCommittees as it may from time to time decide and may determine such Sub-Committees’ power and terms of reference and request reports from such Sub-Committees on the execution of their delegated duties.

Expenses of Administration and Application of Funds
The Executive Committee shall, out of the funds of the Association, pay all
proper expenses of administration and management of the Association. After
the payment of the administration and management expenses and the setting
aside to reserve of such sums as may be deemed expedient, the remaining
funds of the Association shall be applied by the Executive Committee in
furtherance of the purposes of the Association and for no other purposes.

Investment
All monies at any time belonging to the Association and not required for
immediate application for its purposes shall be invested by the Executive
Committee as it may think fit.

Amendments
The Constitution may be amended by a majority of full members present at
the Annual General Meeting or Special Meeting of the Association, provided
fourteen days written notice of the proposed amendment has been given to
all members of the Association.

Equal Opportunities
The Association is positively committed to equal opportunities and against
discrimination of any kind. No persons, be they service users, staff, officers,
Executive or sub-committee members, consultants or contractors, and bodies
or persons represented by the Association or under investigation by the
Association, shall receive less favourable treatment on grounds of race,
colour, nationality, age, religion, ethnic origin, gender, sexual orientation,
marital status or disability, or are to be disadvantaged by conditions or
requirements which cannot be shown to be justifiable. This applies to all the
objects and aims of the Association and at all levels of communication
between individuals and organisations with the Association.


DECLARATION
THE BLOOMSBURY ASSOCIATION
WE THE UNDERSIGNED CERTIFY THAT THIS CONSTITUTION
WAS APPROVED ON 22 March 2011


Jim Murray Chair
Sophie Mortimer Secretary
Hugh Kennedy Treasurer
Mike Wade Committee Member
Anthony Cuming Committee Member
Bridget Cuming Committee Member
Rosamund Oudart Committee Member